Questions

Technical writing, sometimes called business writing, is writing for a specific purpose and with a specific goal. Usually its goal is to inform/instruct or persuade/argue. Technical writing can really be considered transactional writing because there are two people or groups involved in the communication. One party has a clear goal to inform or persuade the other party. This is real-world writing in every sense. You may not be aware of how much it already impacts your world through textbooks, instructions, web sites, and communications from many businesses and service organizations. There are professional technical communicators but only large organizations have them and even then they are not there to do your daily work for you and that is why it is so helpful for many to take at least an introductory technical writing class.

Why is technical communication important and what will you use it for? Actually, technical writing will be used by most college graduates as a regular part of their work. It is much more likely that you will use technical writing than either academic or creative writing unless you specifically enter those fields. A few examples of why you will likely need these skills include: getting a job - preparing a resume or curriculum vitae, cover letter, application, and portfolio; doing your job - preparing memos, letters, reports, instructions, case reports, reviews, assignments, descriptions, etc.; and keeping your job - communicating with management, co-workers, peers, patients/students/public.

What separates technical communication from other forms of writing, such as academic writing? Technical communication has a specific audience and is purposeful, usually intended to solve a problem for that audience. One area that really sets technical communication apart is that it is quite often collaborative. Technical communication is also focused on readability issues, not only the use of clear writing, but also page design and graphics. The excellence of technical writing is judged by clarity, accuracy, comprehensiveness, accessibility, conciseness, professional appearance, and correctness.

There are seven principles to guide technical writing: remember your purpose (to inform or persuade), remember your audience (their concerns, background, attitude toward your purpose), make your content specific to its purpose and audience, write clearly and precisely (active voice, appropriate language to audience), make good use of visuals (good page design and graphics), and be ethical (truthful, full disclosure, no plagiarizing).

Technical communication serves both explicit, or clear, and implicit, or implied, purposes. Explicit purposes include to provide information, to provide instructions, to persuade the reader to act upon the information, or to enact or prohibit something. Implicit purposes include establishing a relationship, creating trust, establishing credibility, and documenting actions. Most technical communications are based on a problem statement which gives your document a clearly stated objective for your benefit as well as your reader’s. The problem statement defines the problem, by doing more than simply stating your topic, it goes on to explain what about that topic is at issue. For example, if your topic is career guidance then your problem could be the fact that many adults need help identifying a career that suits their strengths and abilities and the solution that your document will present is to create a comprehensive clearing house that helps people identify career paths through military, vocational training, and higher education.


- Deanna Mascle

Sentence writing software - Manually checking for punctuation mistakes or correcting grammar faults takes way to much time. sentence writing software can make your life easier in many ways. There are now sentence writing software applications that work in a very advanced manner to make writing easier and error free. Sentence writing software operates by using a very large database of written material, containing many commonly used phrases, and comparing that to what the user writes. Mistakes are found, and alternative words are suggested, much like an automated thesaurus. sentence writing software uses a technology called NLP (Natural Language Processing), which reads your whole sentences in context, unlike an ordinary spell checker, which only words single words. Reading in context is important, because without context a spell checker can’t tell if you mean “their” or “there,” as both are words in English.

Sentence writing software is the patent-pending solution which automatically works with all text based tools, easily correcting all grammatical, spelling, punctuation or any other writing errors.

It works for: Article Writing, Creative Writing, Email writing, Business Writing, Letter Writing, Essay Writing, Instant Messaging, Social Media, Blogging, Medical writing, Legal writing and much, much more.

For people who must write a great deal, whether for school or work, sentence writing software can make someone instantly more understandable in English. It’s like having a virtual writing teacher built into your computer. English is actually not one of the easiest languages in the world, even for native speakers. Well, consider the following five reasons why you might very well need it.

1. If you are in business and must send out correspondences, emails, reports and other information, you want your writing to be clear, correct and professional. This will enable people to better understand your communications. It will also improve your image as someone who writes well and clearly.

2. Sentence writing software can help increase your creativity as a writer, as in addition to correcting mistakes, it also acts as a thesaurus and suggests different words, such as descriptive adverbs and adjectives. This makes your writing more interesting and versatile.

3. If English is not your first language but you have a need to communicate clearly in this language, this is the perfect solution for you. You can write down the basic ideas of what you need to say, while the software will read and correct your mistakes and suggest alternatives.

4. If you spend time rewriting or editing your reports or other correspondences, sentence writing software can save you a lot of time by automating these tedious tasks.

5. When you make mistakes in your writing and people notice it, it can have a negative effect in the way they think of you. If you are in business, trying to sell something, attempting to persuade someone of something, or even if you are just writing social emails, isn’t it better to be seen as someone who is well educated and can write well.

When you write letters or emails, you can do so faster and with more confidence, as sentence writing software will correct your mistakes and suggest better word usage, much like a thesaurus. If you have to do much writing, for any reason at all, sentence writing software can help you to communicate faster and more effectively.


- Jane Sumerset